ACCOUNTS PAYABLE AND PROJECT BILLING
Company: Horizon Develop Build Manage
Location: Edgerton
Posted on: October 18, 2024
Job Description:
Description:Since 2019, we have been Voted Top Workplaces in
Madison! Since 1984, our commitment to outstanding performance and
integrity, in every aspect of our business, has prevailed. We
continue to provide our clients with comprehensive solutions,
quality construction service, and excellence in property management
all based on a vision driven by values.The Accounts Payable and
Project Billing role is to support the construction accounting
division in any capacity needed. This is a full-time position
located at our corporate office in Madison. There is the potential
for this position to be hybrid after training and tenure. We offer
competitive compensation and benefits packages, as well as
opportunities for growth and development within the company.
Accounts Payable includes but are not limited to the following:
- Scan and enter invoices into CMIC's Imaging system weekly for
routing to approvers through an automated workflow system.
- Weekly follow up with the Project Managers and Department
approvers for timely return of pending invoices as well as keep
Project Managers current on problem invoices.
- Voucher and post approved invoices -3 times a week to update
project and overhead cost.
- Responsible for weekly overhead check runs, credit card
statements and online payments. This includes processing One-Use
credit card payments for our VISA Venders.
- Follow up on mystery invoices and vender statements showing
outstanding balances.
- Monitor the Rejected bucket in Imaging for invoices that failed
to launch through workflow and resubmit accordingly. Project
Billing includes but are not limited to the following:
- Responsible for preparing Owner billings on a monthly basis
utilizing both Textura Payment Management and CMIC Job
Billing.
- Mapping approved Owner Change Orders's and Sub Change Orders's
in Textura.
- Auditing Textura's Import/Export of Invoices, Payments,
Contracts, Sub Change Orders from CMIC to/from Textura.
- Preparing the Over/Under calculation spreadsheet to confirm the
draw covers Cost plus Fee.
- Routing the draw DRAFT internally for approval before
distributing it externally for pencil draw meetings. Sending the
final draws directly to the Owner or project architect for
signatures.
- Compiling documents for subcontractor/Vender monthly payment
approvals sworn statements, 2nd tier lien waivers and sign in
forms.
- When project funds are received, authorizing approved
subcontractor/vender payments in Textura for disbursement by the
CFO.
- Collecting all subcontractor/vender lien waivers and submitting
to title to allow draw funds to be released within 25-30 days from
submission of Horizon's Application for Payment to Owner.
- Review all PO's (Purchase Orders) for Venders not charging
sales tax. Forward copies of those invoices to the Manager of
Construction Accounting for Use Tax submission to the state.Project
Closeout:
- AR Calls are performed at 75% project completion for those
subcontractors identified by the CFO.
- Audit Subcontract/PO totals match between CMIC and Textura to
ensure no contract will be over paid.
- Ensure all O&M/Warranty documents are received and all 2nd
tier FLW's have been received prior to paying out final payments to
our subcontractors/venders. Requirements:Preferred Experience:
- Previous experience in accounts payable, administrative roles,
or construction.Required Knowledge and Skills:
- Typing speed of at least 45 words per minute and data entry
speed of 6000 keystrokes per hour.
- Clear and effective communication skills, both verbal and
written, with third-party contacts, subcontractors, and office team
members.
- Ability to manage multiple projects, meet critical deadlines,
and maintain good follow-up.
- Capability to perform quality work within deadlines, with or
without direct supervision.
- Effective teamwork skills and the ability to contribute to all
assignments.
- Proficiency in handling multiple deadlines with critical
timelines.
- Problem-solving skills, including the ability to gather and
analyze information skillfully.
- Ability to maintain confidentiality, remain open to others'
ideas, and exhibit a willingness to try new things.
- Strong presentation skills, with the ability to speak clearly
and persuasively in various situations.
- Demonstrated accuracy and thoroughness to ensure quality
work.
- Adaptability to changes in the work environment, managing
competing demands, and dealing with frequent changes, delays, or
unexpected events.
- Consistent attendance and punctuality, following instructions,
responding to management direction, and soliciting feedback to
improve performance.
- Ability to work under stress, interruptions, and tight
deadlines.Other Qualifications:
- Proficiency in Microsoft Word and Excel is required.Physical
Demands and Work Environment:
- The physical demands and work environment characteristics
described here are representative of those that must be met by an
employee to successfully perform the essential functions of this
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is
regularly required to sit, stand, write, and operate a computer
keyboard, standard office equipment, and telephone. The employee
regularly communicates with customers. The employee is frequently
required to move about and reach for items. The employee may
occasionally lift and/or move up to 25 pounds.Compensation details:
22-25 Hourly WagePIabe3ea837918-26289-35793871
Keywords: Horizon Develop Build Manage, Rockford , ACCOUNTS PAYABLE AND PROJECT BILLING, Accounting, Auditing , Edgerton, Illinois
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